When leasing an external conference room for your service the choice you make has a direct effect on the impression your service depicts to its partners and customers. It is for that reason necessary that your picked location fulfills your expectations, supplying exceptional centers and service services to guarantee your company meeting runs efficiently.

So what aspects do you need to consider when choosing an external meeting room?


Impressions count and the design of a meeting space are the first thing partners and clients will see on arrival to your company meeting. Picking a place that represents a professional image immediately puts your organisation in a positive light, reinforcing your knowledge and skill within your picked industry.

Preferably you will desire your chosen meeting room rental kuala lumpur location to be well maintained both inside and out, consisting of the technique to the structure. Decoration needs to be fresh and inviting with no cracked paint or ripped carpets in sight. Meeting rooms need to be clean and tidy with no rubbish on program or no bad food smells left over from a previous reservation.

Home furnishings

All spaces must be fully equipped with adequate furnishings that compliment the interior design; this in turn will assist create a concentrated company environment. Meeting tables must be reliable and hard-wearing and chairs need to be comfortable and tough. Always examine to make sure furniture remains in perfect condition, shaky tables and broken chairs are interruptions you wish to avoid throughout your service meeting.

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Excellent lighting is a must for any service meeting. Poor lighting can not just make it challenging for individuals to see crucial documents, however it can likewise serve as a de-motivating aspect causing a loss in concentration.

If possible you will wish to find a meeting room that uses lots of natural light, if not a space that has great lighting components and fittings that you can adjust to your needs. You will want to avoid meeting venues that are dark and gloomy as this can typically produce a discouraging company environment; something you do not wish to connect with your organisation.


How many can I fit into a room? A crucial question as area is what you’re paying for. Careful consideration ought to be made when choosing conference room size – too little and your delegates will be cramped together, too large and you end up spending for squandered area. Business spending plans will limit the amount of meeting space that can be employed so these aspects will have to be taken into account with expense considerations in mind.

Adjusting your meeting room configuration can help maximise area within a larger room. An auditorium layout will assist you get the most delegates into your meeting area, whereas conference room, horseshoe or classroom layouts will use higher convenience to your guests.


All professional meeting places ought to have the ability to offer state-of-the-art audio and visual conferencing solutions. Devices such as cooling, flip chart and white board with pens are also offered, but be careful to check out the small print as some service providers will charge extra for the use of these smaller sized facilities.

Operators like Avanta Managed Offices will offer the above meeting room devices as basic, so there is no additional expense to your service. They also use free Wi-Fi made it possible for conference room and complimentary IP to IP calls when using AV equipment.

Video conferencing is another service used by external meeting room service providers. It provides a cost effective alternative for lots of services which run around the world, something to consider when picking a meeting place.

Look out for part 2 of this useful article, where we look into extra elements such as cost, area and services and how they impact your option of meeting location. http://www.meeting.com.my/page/189/Meeting-Room-For-Rent-In-Kuala-Lumpur/

Why You Should Rent A Meeting Room Instead
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